Notice of Postal Ballot
Seeking approval of Members for increase in overall limits of Remuneration payable to Whole-time Director(s) and for appointment of Mr. Ritesh Tiwari as a Whole-time Director of the Company.
The Company has
- On Tuesday, 30th March, 2021, sent e-mail through National Securities and Depository Limited (NSDL), along with the Login ID and password to the Members for e-voting who have registered their e-mail id's with Depository Participant(s) or with the Company.
for seeking approval of Members of the Company for increase in overall limits of Remuneration payable to Whole-time Director(s) and for appointment of Mr. Ritesh Tiwari (DIN: 05349994), as a Whole-time Director of the Company, liable to retire by rotation in terms of Articles of Association of the Company, with effect from 1st May, 2021, for a period of 5 (five) years, as detailed in the Postal Ballot Notice dated 19th March, 2021.
The Board of Directors of the Company has appointed Mr. S. N. Ananthasubramanian (FCS 4206: COP 1774), Practising Company Secretary, as the Scrutinizer for conducting the Postal Ballot process.
Members are requested to provide their assent or dissent through e-voting only. The Company has entered into an agreement with NSDL for facilitating e-voting to enable the Members to cast their votes electronically. The detailed procedure for e-voting is enumerated in the Notes to the Postal Ballot Notice. Members are requested to note that the e-voting shall commence from Wednesday, 31st March, 2021, IST at 9.00 a.m. and shall end on Thursday, 29th April, 2021, IST at 5.00 p.m. The e-voting module shall be disabled by NSDL for voting thereafter.
In accordance with the above mentioned Circulars, physical copies of the Postal Ballot Notice alongwith Postal Ballot Forms and pre-paid Business Reply Envelope will not be sent to the Members. The communication of the assent or dissent of the Members would take place through the remote e-voting system only.
The voting rights of Members shall be reckoned as on Friday, 26th March, 2021, which is the cut-off date. The copy of the Postal Ballot Notice is available on the Company's website at www.hul.co.in, websites of the Stock Exchanges i.e. BSE Limited and National Stock Exchange of India Limited at www.bseindia.com and www.nseindia.com respectively, and on the website of NSDL at https://nsdl.co.in/. Members who do not receive the Postal Ballot Notice may download it from the above mentioned websites.
Members holding shares in physical mode and who have not updated their email addresses with the Company are requested to update their email addresses by writing to the Company at email@example.com along with the copy of the signed request letter mentioning the name and address of the Member, self-attested copy of the PAN card, and self-attested copy of any document (eg.: Driving License, Election Identity Card, Passport) in support of the address of the Member.
Members holding shares in dematerialised mode are requested to register / update their email addresses with the relevant Depository Participants. In case of any queries / difficulties in registering the e-mail address, Members may write to firstname.lastname@example.org.
In case of any other queries / grievances connected with voting by electronic means, you may also contact Mr. Anubhav Saxena or Ms. Soni Singh, Assistant Manager of NSDL on 1800 1020 990 and 1800 22 44 30.
The result of the Postal Ballot by e-voting will be announced on Friday, 30th April, 2021 at the Registered Office of the Company.