Notice of Postal Ballot
Seeking approval of Members of the Company through Special Resolution for appointment of Ms. Ashu Suyash (DIN : 00494515), as an Independent Director of the Company, with effect from 12th November, 2021, for a period of 5 (five) years.
The Company has:
- on Monday, 13th December, 2021, completed the dispatch of Postal Ballot Notice along with Postal Ballot Form and a self-addressed pre-paid Business Reply Envelope (BRE) to the members for voting who have not registered their e-mail id's with Depository Participant(s) or with the Company; and
- on Monday, 13th December, 2021, sent an e-mail through KFin Technologies Private Limited, Registrar and Share Transfer Agents (RTA) of the Company, along with the Login ID and password to the Members for e-voting who have registered their e-mail id's with Depository Participant(s) or with the Company;
for seeking approval of Members through Special Resolution for appointment of Ms. Ashu Suyash (DIN : 00494515), as an Independent Director of the Company, with effect from 12th November, 2021, for a period of 5 (five) years as detailed in the Postal Ballot Notice dated 29th November, 2021.
The Board of Directors of the Company has appointed Mr. S. N. Ananthasubramanian (FCS No.: 4206 & C.P. No.: 1774), Practising Company Secretary, as the Scrutinizer for conducting the Postal Ballot process.
Members have an option to vote either electronically or through the Postal Ballot Form. The Company has entered into an agreement with its RTA for facilitating e-voting to enable the Members to cast their votes electronically instead of dispatching Postal Ballot Form. The detailed procedure for e-voting is enumerated in the Notes to the Postal Ballot Notice. Members are requested to note that the voting, both through Postal Ballot and electronic mode shall commence from Tuesday, 14th December, 2021 (9:00 a.m. IST) and end on Wednesday, 12th January, 2022 (5:00 p.m. IST).
Members are requested to note that the duly completed Postal Ballot Forms should reach the Scrutinizer not later than close of working hours on Wednesday, 12th January, 2022. Any responses received after this date will be treated as if the same have not been received and voting whether by post or by electronic means shall not be allowed beyond the said date.
The voting rights of Members shall be reckoned as on 3rd December, 2021 which is the cut-off date. A person who is not a Member as on the cut-off date should treat the Notice of Postal Ballot for information purpose only. The copy of the Postal Ballot Notice is available on the Company's website at www.hul.co.in.
Any person who is a Member as on 3rd December, 2021 and has not received the Postal Ballot Form may download it from the website of the Company or may request for duplicate Postal Ballot Form from KFin Technologies Private Limited, Selenium Tower B, Plot Number 31 - 32, Gachibowli Financial District, Nanakramguda, Hyderabad - 500 032 or from the Company at its Registered Office at Unilever House, B. D. Sawant Marg, Chakala, Andheri (East), Mumbai - 400099.
Members who receive Postal Ballot Notice by e-mail and who wish to vote through physical Postal Ballot Form can download Postal Ballot Form from the website of the Company www.hul.co.in, from the 'Investor Relations' page on the website.
Members can opt for only one mode of voting, i.e. either by Postal Ballot or e-voting. If members are opting for e-voting, then do not vote by Physical Ballot or vice versa. However, in case Members cast their vote by Physical Ballot and e-voting, then voting done through e-voting shall prevail and voting done by Physical Ballot will be treated as invalid.
In case of any queries/grievances, you may refer the Frequently Asked Questions (FAQs) for members and e-voting user manual available at the ‘download’ section of https://evoting.kfintech.com or may contact Mr. Suman Konijeti from KFin Technologies Private Limited at +91-7702299069.
The result of the voting by Postal Ballot will be announced on Thursday, 13th January, 2022 at the Registered Office of the Company and shall be available on the Company's website at www.hul.co.in.