Notice of 82nd Annual General Meeting
The Annual Report of the Company for the year 2014-15 along with the Notice of the AGM has been despatched to all the Members.
Notice is hereby given that the 82nd Annual General Meeting (AGM) of the Company is scheduled to be held onMonday, 29th June, 2015 at 2.00 p.m. at the Registered Office of the Company at Unilever House, B. D. Sawant Marg, Chakala, Andheri East, Mumbai 400 099.
The Notice of AGM, Annual Report and Attendance Slip have been sent in electronic mode to Members whose e-mail IDs are registered with the Company or the Depository Participant(s) unless the Members have registered their request for a hard copy of the same. Physical copy of the Notice of AGM, Annual Report and Attendance Slip has been sent to those Members who have not registered their e-mail IDs with the Company or Depository Participant(s). The Company has completed its despatch as well as sending of email to Members on Wednesday, 3rd June, 2015.
The copy of the Annual Report is also available on the Company’s website www.hul.co.in. Members, who do not receive the Annual Report,may download it from the Company’s website or may request for a copyof the same by writing to the Company Secretary at the Registered Office of theCompany or at the aforesaid email ID. The documents pertaining to the items of business to be transacted in the Annual General Meeting are open for inspection at the Registered Office of the Company during business hours on any working day.
The Company is pleased to provide its Memberswith the facility to exercise their right to vote on the resolutions proposed to be passed at the Annual General Meeting by electronic means.Members may cast their votes on electronic voting system from place other than the venue of the meeting (remote e–voting). The Company has entered into an arrangement with NSDL for facilitating remote e–voting services. The remote e-voting period shall commence on Thursday, 25th June, 2015 at 9:00 am and end on Sunday, 28th June, 2015 at 5:00 pm.The remotee-voting module shall be disabled for voting after 5:00 pm on Sunday, 28th June, 2015. Once the vote on a resolution is cast by the shareholder, the shareholder cannot modify it subsequently.
The voting rights shall be as per the number of equity shares held by the Member(s) as on Monday, 22nd June, 2015 (cut off date). Members are eligible to cast vote electronically only if they are holding shares as on that date. Members who have acquired shares after the despatch of the Annual Report and before the book closure may obtain the user ID and Password by sending a request firstname.lastname@example.org or email@example.com.
The facility for voting through electronic voting system shall also be made available at the AGM and the members attending the AGM who have not cast their vote by remote e-voting shall be eligible to vote at the AGM. The Members who have cast their vote through remote e-voting, may participate in the AGM even after exercising their right to vote through remote e-voting but shall not be allowed to vote again in the AGM. The Notice of AGM is available on the Company’s website www.hul.co.in and on NSDL website https://www.evoting.nsdl.com/.
The procedure of electronic voting is available in the Notice of the 82nd Annual General Meeting as well as in the email sent to the Members by NSDL. In case of any queries/grievances pertaining to e- voting, you may refer to the Frequently Asked Questions (FAQs) for Members and e-voting user manual for Members available at the Downloads section of https://www.evoting.nsdl.com/ or contact Mr. Rajiv Ranjan, Assistant Manager, National Securities Depository Limited, 4th Floor, ‘A’ Wing, Trade World, Kamala Mills Compound, Senapati Bapat Marg, Lower Parel, Mumbai 400 013 at the designated emails ID: firstname.lastname@example.org or RajivR@nsdl.co.in or at telephone No : 022-24994738 or at Toll Free Number : 1800222990.
The entry to the meeting venue will be regulated by Attendance Slips, which have been sent along with the Annual Report to the Members. Members who have received Attendance Slips by electronic mode are requested to print the Attendance Slip and submit a duly filled in Attendance Slip at the registration counter to attend the AGM.Please note that duplicate Attendance Slips will not be issued.
The Company has received Notice pursuant to Section 160 of the Companies Act, 2013 from Ms. Kalpana Morparia proposing her candidature for appointment as an Independent Director of the Company at the Annual General Meeting of the Company.
Pursuant to the provisions of Section 91 of the Companies Act, 2013, the Register of Members and the Share Transfer books of the Company will remain closed from Tuesday, 23rd June, 2015 to Monday, 29th June, 2015 (both days inclusive).