Notice of 83rd Annual General Meeting
The Annual Report of the Company for the year 2015-16 along with the Notice of the AGM has been despatched to all the Members.
Notice is hereby given that the 83rd Annual General Meeting (AGM) of the Company is scheduled to be held on Thursday, 30th June, 2016 at 3.30 p.m. at the Registered Office of the Company at Unilever House, B. D. Sawant Marg, Chakala, Andheri (East), Mumbai - 400 099.
The Notice of AGM, Annual Report and Attendance Slip have been sent in electronic mode to Members whose e-mail IDs are registered with the Company or the Depository Participant(s), unless the Members have registered their request for a hard copy of the same. Physical copy of the Notice of AGM, Annual Report and Attendance Slip has been sent to those Members who have not registered their e-mail IDs with the Company or Depository Participant(s). The Company has completed the despatch of physical copies of annual reports / e-communication to Members on 2nd June, 2016.
The copy of the Annual Report is also available on the Company’s website www.hul.co.in. Members, who do not receive the Annual Report, may download it from the Company’s website or may request for a copy of the same by writing to the Company Secretary at the Registered Office of the Company or at the above mentioned e-mail ID. The documents pertaining to the items of business to be transacted in the Annual General Meeting are open for inspection at the Registered Office of the Company during business hours on any working day.
The entry to the meeting venue will be regulated by Attendance Slip for AGM, which have been sent along with the Annual Report to the Members. Members who have received Attendance Slips by electronic mode are requested to print the Attendance Slip and submit a duly filled in Attendance Slip at the registration counter at the venue to attend the AGM. Please note that duplicate Attendance Slip will not be issued.
The Company is pleased to provide the facility to Members to exercise their right to vote on the resolutions proposed to be passed at the AGM by electronic means including remote e-voting and e-voting through tablet/computer at the venue of the meeting. The members may cast their votes on electronic voting system from any place other than the venue of the meeting (remote e–voting).
The Company has entered into an arrangement with M/s. Karvy Computershare Private Limited (Karvy) for facilitating remote e–voting services. The remote e-voting period will commence at 9.00 a.m. on Sunday, 26th June, 2016 and will end at 5.00 p.m. on Wednesday, 29th June, 2016. The remote e-voting module shall be disabled for voting at 5.00 pm on Wednesday, 29th June, 2016. Once the vote on a resolution is cast by the shareholder, the shareholder cannot modify it subsequently.
The voting rights shall be as per the number of equity shares held by the Member(s) as on Thursday, 23rd June, 2016, being the cut off date. Members are eligible to cast vote electronically only if they are holding shares as on the cut off date. Members who have acquired shares after the despatch of the Annual Report and before the book closure may obtain the user ID and Password by sending a request at firstname.lastname@example.org or email@example.com.
The facility for voting through electronic voting system shall also be made available at the AGM and Members attending the AGM who have not cast their vote by remote e-voting shall be eligible to vote at the AGM. Members who have cast their vote through remote e-voting, may participate in the AGM but shall not be allowed to vote again in the meeting.
The Notice of AGM is available on the Company’s website www.hul.co.in and on Karvy’s website https://evoting.karvy.com. The procedure of electronic voting is available in the Notice of the 83rd Annual General Meeting as well as in the email sent to the Members by Karvy.
In case of any queries/grievances pertaining to e-voting, you may refer to the ‘Frequently Asked Questions’ (FAQs) for Members and ‘e-voting user manual’for Members available in the Downloads section of the e-voting website of Karvy, https://evoting.karvy.com or contact Mr. V. Rajendra Prasad, Manager, Karvy Computershare Private Limited at their address Karvy Selenium, Tower B, Plot 31-32, Gachibowli Financial District, Nanakramguda, Hyderabad – 500 032 or at the designated email ID: firstname.lastname@example.org or at telephone No: 040-67161510 or at the Toll Free Number : 1-800-3454-001.
Pursuant to the provisions of Section 91 of the Companies Act, 2013, the Register of Members and the Share Transfer books of the Company will remain closed from Friday, 24th June, 2016 to Thursday, 30th June, 2016 (both days inclusive).