Notice of Postal Ballot
Seeking approval of appointing Mr. Wilhelmus Uijen as Whole-time Director of the Company.
The Company has
- on Monday, 17th February, 2020, completed the dispatch of Postal Ballot Notice along with Postal Ballot Form and a self-addressed pre-paid Business Reply Envelope (BRE) to the Members for voting who have not registered their e-mail id’s with Depository Participant(s) or with the Company; and
- on Monday, 17th February, 2020 sent e-mail through M/s. KFin Technologies Private Limited, alongwith the Login ID and password to the Members for e-voting who have registered their e-mail id’s with Depository Participant(s) or with the Company.
for seeking approval of Members of the Company for appointment of Mr. Wilhelmus Uijen (DIN: 08614686 ) as Whole-time Director of the Company, liable to retire by rotation in terms of Articles of Association of the Company, with effect from 1st January, 2020, for a period of 5 (five) consecutive years, as detailed in the Postal Ballot Notice dated 31st January, 2020.
The Board of Directors of the Company has appointed Mr. S. N. Ananthasubramanian, Practising Company Secretary, as the Scrutinizer for conducting the Postal Ballot process.
Members have an option to vote either electronically or by Postal Ballot Form. The Company has entered into an agreement with M/s. KFin Technologies Private Limited for facilitating e-voting to enable the Members to cast their votes electronically instead of dispatching Postal Ballot Form. The detailed procedure for e-voting is enumerated in the Notes to the Postal Ballot Notice. Members are requested to note that the voting, both through Postal Ballot and electronic mode shall commence from Tuesday, 18th February, 2020, IST at 9.00 a.m. and shall end on Wednesday, 18th March, 2020, IST at 5.00 p.m.
Members are requested to note that the duly completed Postal Ballot Forms should reach the Scrutinizer not later than close of working hours on Wednesday, 18th March, 2020. Any responses received after this date will be treated as if the same has not been received.
The copy of the Postal Ballot Notice is available on the Company's website at www.hul.co.in. Members who do not receive the Postal Ballot Notice may download it from the website of the Company or may request for duplicate Postal Ballot Form from M/s. KFin Technologies Private Limited, Selenium Tower B, Plot Number 31 - 32, Gachibowli Financial District, Nanakramguda, Hyderabad - 500 032 or Investor Service Centre of the Company at Unilever House, B. D. Sawant Marg, Chakala, Andheri (East), Mumbai - 400 099.
Members who received Postal Ballot Notice by e-mail and who wish to vote through physical Postal Ballot Form can download Postal Ballot Form from the link www.hul.co.in or from the ‘Investor Relations’ page on the website.
Members can opt for only one mode of voting, i.e. either by Postal Ballot or e-voting. If Members are opting for e-voting, then do not vote by Physical Ballot or vice versa. However, in case Members cast their vote by Physical Ballot and e-voting, then voting done through e-voting shall prevail and voting done by Physical Ballot will be treated as invalid.
The voting rights of Members shall be reckoned as on 31st January, 2020 which is the cut-off date. Any person who is a Member as on 31st January, 2020 and has not received the Postal Ballot Form may obtain the same from the Company.
In case of any other queries / grievances connected with voting by electronic means, you may also contact Ms. Rajitha Cholleti, Assistant General Manager of M/s. KFin Technologies Private Limited on 040-6716 1513.
The result of the voting by Postal Ballot will be announced on 20th March, 2020 at the Registered Office of the Company.