Notice of Postal Ballot
Seeking approval of Members for appointment of Mr. Nitin Paranjpe as a Non-Executive Director of the Company and re-appointment of
Mr. Dev Bajpai as a Whole-time Director of the Company.
The Company has On Wednesday,16th March, 2022, sent e-mail through National Securities and Depository Limited (NSDL), along with the Login ID and password to the Members for e-voting who have registered their e-mail id's with Depository Participant(s) or with the Company for seeking approval of Members of the Company for:
- appointment of Mr. Nitin Paranjpe (DIN: 00045204) as a Non-Executive Director of the Company with effect from 31st March, 2022 and
- re-appointment of Mr. Dev Bajpai (DIN: 00050516) as a Whole-time Director for a further period of 5 (five) years with effect from 23rd January, 2022 to 22nd January, 2027
The Board of Directors of the Company has appointed Mr. S. N. Ananthasubramanian (FCS 4206 : COP 1774), Practising Company Secretary, as the Scrutinizer for conducting the Postal Ballot process.
Members are requested to provide their assent or dissent through e-voting only. The Company has entered into an agreement with KFin Technologies Private Limited, Registrar and Share Transfer Agent of the Company for facilitating e-voting to enable the Shareholders to cast their votes electronically. The detailed procedure for e-voting is enumerated in the Notes to the Postal Ballot Notice. Members are requested to note that the e-voting shall commence from Friday, 18th March, 2022, IST at 9.00 a.m. and shall end on Saturday, 16th April, 2022, IST at 5.00 p.m.
In line with the MCA Circulars, the Postal Ballot Notice is being sent only through electronic mode to those Members whose email addresses are registered with the Company / Depositories. Members are requested to provide their assent or dissent through e-voting only.
The voting rights of Members shall be reckoned as on Tuesday, 15th March, 2022 which is the ‘cut-off date’. A person who is not a Member as on the ‘cut-off date’ should treat the Notice of Postal Ballot for information purpose only. The copy of the Postal Ballot Notice is available on the Company's website at www.hul.co.in, websites of the Stock Exchanges i.e. BSE Limited and National Stock Exchange of India Limited at www.bseindia.com and www.nseindia.com respectively, and on the website of KFin Technologies Private Limited at https://www.kfintech.com/. Members who do not receive the Postal Ballot Notice may download it from the above-mentioned websites.
Members holding shares in physical mode and who have not updated their email addresses with the Company are requested to update their email addresses by writing to the Company at email@example.com along with the copy of the signed request letter mentioning the name and address of the Member, self-attested copy of the PAN card, and self-attested copy of any document (eg.: Driving License, Election Identity Card, Passport) in support of the address of the Member. Members holding shares in dematerialised mode are requested to register / update their email addresses with the relevant Depository Participants. In case of any queries / difficulties in registering the e-mail address, Members may write to firstname.lastname@example.org.
In case of any queries/grievances, you may refer the Frequently Asked Questions (FAQs) for members and e-voting user manual available at the ‘download’ section of https://evoting.kfintech.com or call KFin Technologies Private Limited on 1800 309 4001 (toll free).
The result of the e-voting by Postal Ballot will be announced on Monday, 18th April, 2022 at the Registered Office of the Company and shall be available on the Company's website at www.hul.co.in.